There's something happening at FBCO every day of the week and almost
every hour of the day. This wouldn't happen without the faithful
service and leadership of volunteers. In order to coordinate all these
exciting ministry opportunities and to bring the full resources of the
church in support of your event there are a few things you can do to
help insure great communication.
The Calendar Request and Green Sheet are two forms
that, when used well, help us communicate with ministry leaders
throughout the church. They are easy to use. You can download a copy of
both forms using the links on the left side of this page. Once
they're downloaded print them, fill them out, then drop them by the
church office. We're researching an online solution, but for now just
print, fill out and drop by. It's that simple! What follows is a brief
explanation of both forms. But don't forget, if you have any questions,
just ask!
Calendar Request
The Calendar Request is the FIRST step for any event. Even if you
don't yet know every detail the Calendar Request gets the ball rolling
by putting your event on the church calendar; notifying the many
different support systems of the church, such as Childcare, Church
Hostess (that's food), Maintenance (that's setup) and Technical Support
(that's a/v & computer stuff). It also puts your event in the cue
for promotional planning. There are TWO SIDES to the form, so be sure
to fill it out as thoroughly as possible.
Green Sheet
The Green Sheet is the way we track expenditures. We want this
process to be as easy as possible. Each Volunteer Leader has the
authority to make purchases in the name of the church for resources
needed to accomplish ministry. Generally these expenditures don't
require the approval of a 'committee'. Instead we rely on great
communication between volunteers and ministerial staff. Minor purchases
can be made without much communication, but for purchases over $100 we
ask every volunteer to communicate clearly with the Staff member who
oversees their ministry team BEFORE the purchase is made. That doesn't
require paper work - it simply requires a phone call or email.
Once the purchase is made you fill out the Green Sheet with as much
detail as possible, using the ACCOUNT numbers on the back of the Green
Sheet to indicate from which account this purchase should come. Then
submit the Green Sheet to the church office and we handle the rest.
Coming soon to this site will be a brief explanation of how we
arrive at the operating budget used to support all the ministries of
the church. So check back soon!