The people of First Baptist Owasso are leading people to become fully devoted followers of Christ. Volunteers of all ages and abilities serve every week to make the ministries of First Baptist what they are. They give their time, talent and resources to demonstrate the love of God to the people He has entrusted to us.
What’s a Volunteer?
In generations past we learned about the Priesthood of the Believer – how every Believer in Jesus Christ is empowered by God to fulfill the work of the ministry. Later, the words ‘lay person’ became synonymous with those valiant men and women who served tirelessly to fulfill the mission of God in their churches and communities. And still today men and women can be found throughout the church and community as volunteers passionately expressing their love for God and for people by serving, meeting needs and teaching the timeless truths of Scripture.
You are so much more than JUST a volunteer. You are ON MISSION with God.
During this year’s Volunteer Banquet the people of FBCO expressed their gratitude for volunteers just like you. CLICK HERE to see the notes that were written to say thanks!
I’m guessing your home is like mine. Every now and then you have to stop and do a little house cleaning. Occasionally we have to do the same thing with the way things work here at FBCO. As a Volunteer you are empowered to do a lot of things. You plan, prepare and present events. You use resources. Some volunteers purchase resources. Ministry isn’t an event, but the events we do are often the stadium where ministry takes place. These events happen in the church facility. They use the resources of the church.
More than anything we want you as a Volunteer to have what you need when you need it in order to effectively lead, serve and accomplish ministry in this place. We want the administrative details to happen quickly and easily so your staff and support staff can support you as we leverage the resources of the church to produce the best result possible. We don’t want administrative details like room numbers, schedules, keeping things clean or how to work a sound system to get in the way of the ministry we’re trying to accomplish together.
With that in mind here are the TWO Administrative Forms you should get to know. These two forms are the administrative starting point for engaging the entire church in the ministry you serve.
CALENDAR REQUEST -
Available in the church office or right HERE. The Calendar Request is your FIRST step when planning an event. Use the Calendar Request Form to schedule facilities, resources and personnel assistance, like help with sound systems, food items, childcare or set up. Whether your event is on campus or off the CALENDAR REQUEST is your first step and the tool you use to begin to communicate the who, what, where, when, why and how of what you’re planning. Here are three important things to remember about the Calendar Request:
- TWO WEEKS NOTICE – generally things move faster than that around here, but in order to best serve you and to make certain all the necessary resources are available, fill out your Calendar Request at least 2 weeks prior to your event. RULE OF THUMB - Communicate EARLY and OFTEN!
- APPROVAL – Every week the people of FBCO lead or participate in more than 130 different ministry activities at a variety of times all over campus and throughout our community. We want the best of our resources to be available when you need them. In order to make certain this happens we all have to SHARE WELL. Sharing is mostly about COMMUNICATION. RULE OF THUMB - Don’t begin promoting your event until you know your Calendar Request has been approved.
- UP TO DATE – The Calendar Request is designed to START THE PROCESS. Members of your ministerial and support staff use the information you provide on the Calendar Request to schedule resources and make plans for how to communicate your event with the rest of the church. While you live in the heart of this single event your staff and support staff are working to support literally hundreds of other events simultaneously. We won’t know the details of your event unless you tell us. That’s what the Calendar Request is for. Ministry here is dynamic and always changing. Please make certain you CLEARLY COMMUNICATE CHANGES to the support staff and that you TOUCH BASE with key support personnel as your event draws closer. RULE OF THUMB - Communicate EARLY and OFTEN! (btw…repetition is a good thing…repetition is a good thing.)
GREEN SHEET -
Available in the church office or right HERE. The Green Sheet is the form we use to track HOW and WHERE money has been spent and WHO spent it! The Green Sheet itself is self explanatory. Who are we paying? How will we pay them (COD, Cash, Check, Credit, Reimbursement)? When do they expect the money? Out of what budget line item should the money come? Who made the purchase? Here are three important things to remember about the Calendar Request:
- PRIOR APPROVAL – Every purchase at FBCO is approved by at least TWO people and usually more. As a volunteer asked to purchase items for ministry you may not know the exact cost until the time of purchase but PRIOR APPROVAL from the Ministerial Staff Member responsible for the area you serve is required BEFORE the purchase is made. RULE OF THUMB - Don’t buy till you’ve asked permission!
- RECEIPTS - Attach receipts for your purchases to the Green Sheet. This insures accurate accounting and accountability with purchases. RULE OF THUMB – Receipts are our friends!
- SIGNATURE - We need to know who made each purchase, not simply which ministry they made the purchase for. Knowing who made the purchase allows us access to the best information available for each expenditure. RULE OF THUMB - You buy, you sign!
Catch the Wave – Part 1